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MyPlanBuddy Privacy Policy

Version 1.7 · Last updated: October 21, 2026

Summary

• MyPlanBuddy has no servers of its own, doesn't ask you to sign up and doesn't collect your data for us. We have no access to your tasks, your history or your health data.
• Your tasks, routines and completions stay on your device. On iPhone, iPad and Apple Watch, to sync, they also stay in your own iCloud, within your Apple Account. On Android, they may be included in the device's Google backup, in your Google Account, if you keep it turned on.
• On iPhone, using the Health app is optional and read‑only. Health data is read and interpreted on the device itself and never goes to the app's iCloud. On Android, the app does not read any health data.
• There is no advertising, tracking, usage analytics tools or third‑party SDKs in the app. We don't sell or share data.
• You can turn off the use of Health, revoke permissions and delete your data at any time, as explained in section 10.

This Policy explains in detail what data MyPlanBuddy processes, where it is stored, what it is used for and what your rights are, in accordance with the Lei Geral de Proteção de Dados Pessoais (LGPD, Brazil's General Personal Data Protection Law, Law No. 13,709/2018) and the Marco Civil da Internet (Brazil's Civil Rights Framework for the Internet, Law No. 12,965/2014).

1. Who we are and what our role is

MyPlanBuddy is developed and made available by GABRIEL RIGON TECNOLOGIA LTDA (GBRLRG) ("we" or "us").

App data (tasks, routines, history, check‑ins and, on iPhone, Health app data) is processed on your device and synced, if you choose, to your own iCloud (iPhone, iPad and Apple Watch) or kept in your device's Google backup (Android). We define how the app works, but we don't receive this data, we have no access to it and we don't use it for any purpose of our own. That's why we cannot look it up, correct it or delete it for you: the controls are in your hands, in the app and in the system settings. Even so, the app was designed to protect your privacy from the start, and this Policy explains how it works and what controls you have.

The only data that reaches us is the messages you send us and the technical data of the myplanbuddy.app website (section 15).

Privacy channel: hello@myplanbuddy.app

2. How MyPlanBuddy works

MyPlanBuddy is a personal organization app for iPhone, iPad, Apple Watch and Android. It fits your tasks into the time windows of your routines and adapts its suggestions to your day, taking into account only what you tell it in the check‑in (if you allow it) and your usage history. On iPhone, data from the Health app, if you allow it, is used only to show an energy estimate and never decides the suggestions.

The app was built to work on the device ("local‑first"):

• all suggestion logic and estimates run on the device itself, as do the artificial intelligence features on iPhone (on Android the app doesn't use artificial intelligence: it understands requests through the app's own rules);
• the app doesn't send data to our servers, because we have no servers for that;
• the only syncing is done by Apple services, in your account, and, on Android, by Google backup, as explained in sections 3 and 7.

3. What data the app processes, where it is stored and what for

What we don't receive: any of the data above. We also don't receive payment details, email, phone number, location, contacts, photos (other than the profile photo you choose, which stays only on the device) or advertising identifiers.

4. Health data (iPhone only)

On Android, MyPlanBuddy does not read any health data, does not use Health Connect and does not ask for health permissions. Everything this section describes applies only to iPhone and Apple Watch.

4.1. What the app reads

If you turn on "read the Health app", during onboarding or in Profile, and grant permission on the system permissions screen, MyPlanBuddy may read from the Health app:

• heart rate variability;
• resting heart rate;
• sleep;
• exercise minutes;
• mindfulness sessions.

The app does not read State of Mind (the mood you log in the Health app).

The app reads the last few weeks of this data (about five) to compare your day with your own usual. MyPlanBuddy never writes anything to the Health app. You choose, on the system screen, which of these types you allow.

4.2. What the app does with it

Everything happens on the device. From this data, the app calculates an estimated energy (non‑clinical), compared with your own history, and uses it only for display:

• the "your body today" card on the Rhythm screen, with the estimated level and the reasons, always descriptive;
• on the Rhythm screen (Buddy+), the estimated energy alongside completed tasks;
• in the weekly review, a descriptive comparison of sleep, resting heart rate and the heart rate variability trend with your own usual (only when there is enough data);
• in the weekly review (Buddy+), two or three sentences comparing the tasks completed on each day with that day's estimated energy. When the device offers Apple Intelligence, Apple's model that runs on the device itself writes these sentences from a table with the day of the week, the number of tasks completed and the estimated level (without the Health values); without it, the app uses ready‑made sentences. The sentences are only descriptive and don't give health advice.

It does not appear in widgets, complications or on Apple Watch.

Health data and estimated energy never decide your tasks, suggestions, reminders, the times from "find a time" or what the review suggests doing with each task. The calculation method is in Profile › "how we calculate estimated energy".

Samples read from Health are not copied or stored by the app, and the estimated energy is recalculated on each reading. None of this goes to Apple Watch or to the app's iCloud.

4.3. What the app never does with it

• It doesn't send health data, raw or derived, to our servers or to third‑party servers.
• It doesn't use health data for advertising, marketing, building commercial profiles or data mining.
• It doesn't sell or share health data with anyone.
• It doesn't store health data in the app's iCloud.
• It doesn't diagnose. The estimates show a trend relative to your own usual. They are not clinical measurements and don't indicate that you have any health condition.

4.4. It's optional

The app works the same without Health, because suggestions never use this data. Without this permission, the estimated energy doesn't appear. See section 10 for how to turn it off and revoke it.

5. How suggestions adapt to your day

MyPlanBuddy uses automated rules, inspired by the Just‑in‑Time Adaptive Interventions (JITAI) approach (Nahum‑Shani et al., Annals of Behavioral Medicine, 2018, DOI 10.1007/s12160-016-9830-8), to choose when and how to suggest tasks. In general terms:

• what you tell it in the check‑in (if you allow it): if you mark "running low" or "low energy", the now list gets shorter and starts with lighter or shorter tasks; if you mark "good energy" or "energized", it shows more and may start with heavier ones and offer to get ahead on some;
• your day's load, based on what is in your routines: with a lot asking for attention or coming due, the app keeps only a few up front and helps you choose;
• your usage history: for example, the times when you tend to get the most done;
• how the list works for you: if, on days in the same state, you usually ask for the rest and finish it, one more task fits; if the list is usually left over, one less; and your answer to "how did this week feel to carry?" can give the following week one task more or less. This adjustment is calculated on the device, never exceeds one task and is explained in "why these?";
• heavier days (based on the check‑in or the load): fewer reminders and focus sessions that start smaller, and the app doesn't make requests, such as asking for a rating or offering a subscription;
• without a check‑in: the app shows three tasks at a time, in order of due date and your schedule.

5.1. Find a time and the review

On Android, the app doesn't use artificial intelligence: "find a time", "speak and it becomes a task" and the review understand what you write through the app's own rules, on the device, and the sentences are ready‑made. The rest works as described below.

• Find a time: you ask in your own words (for example, "30 min to read a book"). Artificial intelligence only understands the request: the duration, the day, the part of the day and the routine. The possible times are calculated by rules, on the device, from your windows, the tasks already fitted in, the times of Calendar events (Buddy+, if you allow it) and the energy you shared today in the check‑in. In Buddy+, the same calculation appears in the AI button when you push back a task. Nothing is created or changed without your confirmation.
• What's stuck (review, Buddy+): the app counts, by rules, the tasks pushed back or rescheduled several times and suggests a way forward (for example, splitting a heavy task or switching windows). Artificial intelligence only rewrites these counts as short sentences.
• Weekly summary: sentences of celebration and focus, and suggestions for what was left behind, which you accept or not, one by one.

Health app data is not part of these rules. In each list, the "why these?" button explains where the suggestion came from and lets you share how you're doing again.

These suggestions are only suggestions. They produce no legal effects, don't define profiles for third parties and don't make decisions for you. You can accept, ignore, change or delete any suggestion, and you can turn off the check‑in at any time.

6. Legal bases

The table shows the legal basis for each processing done by the app on your device and when the app asks for your permission.

You can revoke your consent at any time (section 10), without affecting the rest of the app.

7. Apple and Google services and sharing

We don't sell, rent or share personal data. The app has no advertising, cross‑app tracking, usage analytics tools or third‑party SDKs.

Some features depend on services from Apple itself (on iPhone) or Google (on Android), which you already use on your device and which are governed by Apple's Privacy Policy and Google's Privacy Policy:

• iCloud (CloudKit): syncs tasks, routines and completion history across your devices, in your account's private database. We have no access to this content. iCloud servers may be located outside Brazil, in accordance with Apple's practices. Your name and the date you chose to start over are kept in iCloud key‑value storage, also in your account.
• Apple Watch: receives tasks through iCloud and the day's indicators directly from the paired iPhone.
• Apple Intelligence (iPhone): the artificial intelligence features (understanding "find a time" requests, organizing and categorizing tasks, turning text into tasks, and writing the weekly summary, the sentences about what's stuck and the week's energy summary) use Apple's model that runs on the device itself. None of these texts is sent to us or to other services. On devices without this feature, the app uses simpler rules.
• Siri and Shortcuts: if you ask for "Find a time" through Siri or the Shortcuts app, the request is handled by Apple under its own privacy policy, and MyPlanBuddy opens on the "find a time" screen.
• Speech recognition: when you record a task by voice (Buddy+), the microphone is active only during recording and the audio is not saved by the app. Transcription is done on the device when it supports this feature; on devices that don't, Apple's speech recognition may process the audio on Apple's servers.
• App Store: purchases and subscriptions are processed by Apple. We don't receive your payment details.
• Android, Google Play: purchases and subscriptions are processed by Google. We don't receive your payment details and only know, on the device, whether the subscription is active.
• Android, Google backup: if backup is turned on on your device (Settings > Google > Backup), the app's tasks, routines, history, preferences, name, check‑ins and usage log go into your Google Account's backup, so they come back when you switch devices or reinstall the app. This backup is made and stored by Android and Google, protected under their rules (including end‑to‑end encryption when the device has a screen lock), and we have no access to it. You can turn backup off in Android's settings.
• Android, speech recognition: when you record a task by voice (Buddy+), the app opens the system's speech recognition, which is usually Google's and may process the audio on its servers, under Google's privacy policy. The app doesn't record or receive the audio, only the recognized text, and doesn't ask for microphone permission.
• Android, photo picker and calendar: the app only receives the photo you choose in the system picker (and keeps a thumbnail on the device) and, if you allow it, reads event times from the device's calendar (Google, Outlook or another you use on it).
• Android, diagnostics: if you turned on usage and diagnostics sharing on Android, Google may show us aggregated crash and performance data for the app, through the Google Play Console, under its own policy. The app doesn't send this data.
• System diagnostics (MetricKit): iOS gives the app performance and crash reports, such as launch time, hangs and memory use, without the content of your tasks and without health data. The app keeps these reports only on the device, for up to 60 days, and doesn't send them to anyone. If you turned on "Share With App Developers" in Settings > Privacy & Security > Analytics & Improvements, Apple may show us aggregated performance and crash data, under its own privacy policy. You can turn this off at any time in the same place.

If we ever start using a service that receives personal data, this Policy will be updated beforehand, stating which service, what data and what for. For health data, this will require your new consent.

8. Notifications, widgets and Lock Screen

Reminders are local notifications, created on the device itself, and may show the task and routine names. Widgets, complications and Live Activities may also show tasks, which may appear on the Lock Screen. On Android, the home screen widget shows task names, and the focus timer notification shows the task in progress, including on the Lock Screen. Health data doesn't appear in them. If you prefer more discretion, adjust notifications and widgets in the system Settings.

9. Security

The app was designed to minimize data: it asks only for the permissions needed for each feature, doesn't send data to its own servers or to third‑party servers, and uses the protections of the Apple and Android systems, such as encryption of data on the device, in iCloud and in Google backup.

Part of the protection depends on you: use a passcode, biometrics or screen lock on your device, keep your system up to date and protect your Apple or Google Account. If you turn on Advanced Data Protection for iCloud, synced data gets end‑to‑end encryption.

No system is completely immune to failures. If a security incident for which we are responsible occurs that may cause significant risk or harm, we will notify the Agência Nacional de Proteção de Dados (ANPD, Brazil's National Data Protection Authority) and the affected people, as provided in Art. 48 of the LGPD.

10. How long data is kept and how to delete it

How to delete or revoke:

• Tasks and routines: delete each one in the app itself; the deletion applies to all your devices.
• Photo and name: in the app's Profile.
• Stop using Calendar: turn off "use my Calendar" in Profile; the stored times are deleted. To revoke the permission, go to Settings > Privacy & Security > Calendars.
• Stop the check‑in: turn off "ask about my energy" in Profile; the app deletes the answers and the mood noted in the usage log.
• Stop using health data: turn off "read the Health app" in Profile. To also revoke the permission, go to Settings > Privacy & Security > Health > MyPlanBuddy, or to the Health app, and turn off the categories.
• Data synced to iCloud: in Settings > [your name] > iCloud, under Manage Storage, you can delete the MyPlanBuddy data stored in your account. The Start over option, shown when you reinstall the app and there is data in iCloud, and the Delete all my data button in Profile erase everything from your iCloud and your other devices; first, the app shows what will be erased and asks for your confirmation.
• Device data: uninstalling MyPlanBuddy deletes the data stored on that device.
• Android: the Delete all my data button in Profile erases everything from the device, after showing what will go and asking for your confirmation; you can also erase it in Settings > Apps > MyPlanBuddy > Storage > Clear data. To stop using the calendar, turn off "consider my calendar" in Profile and, to revoke the permission, go to Settings > Apps > MyPlanBuddy > Permissions. To delete what is already in Google backup, use Settings > Google > Backup (or the Google One app) and delete the device's backup.
• Backups: if you use iCloud backup or computer backup (or, on Android, Google backup), the app data stored on the device (including the day's indicators) may be part of that backup, which is made and stored by the system, in your account. To remove it completely, also delete old backups.

Because we don't keep a copy of your data, we cannot recover it once it has been deleted.

11. Your rights

The LGPD (Art. 18) guarantees you, among others, the rights to:

• confirm whether your data is being processed and access it;
• correct incomplete, inaccurate or outdated data;
• request anonymization, blocking or deletion of unnecessary data or data processed in breach of the law;
• request data portability;
• request deletion of data processed based on your consent;
• know with whom the data is shared;
• know that you may withhold consent and what the consequences are;
• revoke consent;
• request information about the criteria for automated suggestions (summarized in section 5).

Because your data stays on your device and in your iCloud, you exercise most of these rights directly, through the app and the system settings (section 10). For any other request, or if something isn't clear, contact us through the privacy channel. We respond within the legal deadline and, when the request involves data we don't have, we explain this and tell you where it is.

You can also file a complaint with the Agência Nacional de Proteção de Dados (ANPD), at gov.br/anpd.

12. Children and adolescents

MyPlanBuddy is an organization app for a general audience and is not directed at children. If a minor uses the app, this should happen with the knowledge and supervision of a parent or legal guardian, who decides on the permissions, especially those for the Health app, and on purchases. Apple's parental controls, such as Screen Time and Ask to Buy, and, on Android, Family Link and Google Play's purchase rules, can restrict access to the app, to permissions and to subscriptions.

Because we don't receive data, we have no way to identify the age of the people who use the app. If you are the guardian of a minor and have any questions, contact us through the privacy channel.

13. Encarregado (LGPD) and communication channel

GBRLRG is a microenterprise and qualifies as a small‑scale processing agent under Resolution CD/ANPD No. 2/2022. For this reason, it is exempt from appointing an encarregado (the LGPD's equivalent of a data protection officer) for the processing of personal data (Art. 11 of the Resolution), since it does not carry out high‑risk processing as defined in the same Resolution and maintains a communication channel with data subjects (Art. 11, §1):

hello@myplanbuddy.app

14. Changes to this Policy

We may update this Policy when the app changes or when the law requires. The date of the last update is always at the top. Material changes will be announced in the app before they take effect. If a change alters the purpose for which health data is used, we will ask for your consent again.

15. This website

The myplanbuddy.app website is hosted by Cloudflare, which processes, on our behalf, technical data such as IP addresses to deliver the pages and protect the site from attacks.

To count visits, the site uses Cloudflare Web Analytics, which uses no cookies, stores nothing in your browser and does not identify visitors: it only shows aggregate numbers, such as how many people viewed each page and from which country. That is why the site doesn't ask for cookie consent. The legal basis is our legitimate interest in keeping the site online, secure and useful (LGPD, Art. 7, IX). The MyPlanBuddy app uses no analytics tools at all.

16. If you are in the European Union, the EEA, the United Kingdom or Switzerland

If you live in the European Union, the European Economic Area, the United Kingdom or Switzerland, the General Data Protection Regulation (GDPR), the UK GDPR and the Swiss Federal Act on Data Protection (FADP) also apply, as the case may be. References to GDPR articles in this section also cover the equivalent provisions of the UK GDPR and the FADP. This section supplements the rest of this Policy; where anything here differs, this section prevails.

As explained in section 1, app data stays on your device and in your iCloud (iPhone) or in Google backup (Android), and we have no access to it. Only the messages you send us and the website's technical data reach us.

Legal bases

You can withdraw your consent at any time, as explained in section 10, without affecting processing carried out before or the rest of the app.

Your rights

You have the right of access, rectification, erasure, restriction of processing, data portability and to object to processing based on legitimate interest (Arts. 15 to 21 GDPR).

For app data, you exercise these rights directly, in the app and in the system settings (section 10). Because we don't receive this data, we cannot identify you from it. For this reason, we don't ask for additional information just to handle a request about it (Art. 11 GDPR), but we explain how you can access, export or delete the data yourself.

For messages and website data, write to hello@myplanbuddy.app. We reply within one month.

Automated decisions

The app's suggestions only reorder your list, and you decide what to do. The app does not make automated decisions that produce legal effects concerning you or similarly significantly affect you (Art. 22). The criteria behind the suggestions are in section 5.

Complaints to an authority

You can lodge a complaint with the data protection authority of the country where you live, where you work or where the issue happened. For example: AEPD (Spain), CNIL (France), your state authority or the BfDI (Germany), DSB (Austria), Garante per la protezione dei dati personali (Italy), CNPD (Portugal), APD/GBA (Belgium), CNPD (Luxembourg), the ICO (United Kingdom) and the FDPIC (Switzerland).

Where the data is

App data stays on your device and, if you sync, in your iCloud, under Apple's practices, or, on Android, in Google backup, under Google's practices. The messages that reach us are processed in Brazil. Cloudflare may process the website's technical data outside your country, including in the United States. It participates in the EU‑US Data Privacy Framework and its UK and Swiss extensions.

Data protection officer

We have assessed the criteria of Art. 37 GDPR. Given the current nature and scale of the processing, appointing a data protection officer (DPO) is not mandatory. Privacy questions go to hello@myplanbuddy.app.

Security incidents

If an incident under our responsibility occurs, we will notify the competent authority within 72 hours where the law requires it, and we will tell you without undue delay if there is a high risk to your rights (Arts. 33 and 34).

17. Legislation and contact

This Policy is governed by Brazilian law, in particular the LGPD, the Marco Civil da Internet and the Consumer Defense Code (Código de Defesa do Consumidor) and, for people in the European Union, the EEA, the United Kingdom or Switzerland, also by the laws listed in section 16.

GABRIEL RIGON TECNOLOGIA LTDA (GBRLRG)
CNPJ 33.908.632/0001-07
Registered office: Mogi Mirim/SP, Brazil
Business address: Av. Nove de Julho, 2976, Jardim Paulista, São Paulo/SP, Brazil
Privacy: hello@myplanbuddy.app
Website: https://myplanbuddy.app