MyPlanBuddyHow do I fit tasks into the free gaps in my schedule?
Map the windows of time you actually have, give each task a rough size and place it in the next window with enough room for it, leaving part of the day unplanned on purpose
How do I find the free time in my week?
List the fixed blocks first, like work, classes, commutes, meals and time with people
What's left between them are your windows, write them down with a start and an end
Be honest about transitions, a thirty-minute gap between two meetings is often ten usable minutes
How long will each task take?
Give every task a rough size, five, fifteen, thirty or sixty minutes
Round up when you're unsure, a plan with slack survives surprises
If you really don't know, the first step is a fifteen-minute look to find out
How do I match tasks to the gaps?
- Start with anything truly due soon
- Put each task in the next window that has room for it, not just the next window
- Match the kind of task to the window, calls and errands in short gaps, focused work in longer ones
- Leave part of each day empty, free time is part of the plan
- When a window fills up, the rest moves to the next one instead of piling up
What if my day changes halfway through?
Recalculate instead of forcing it, look at what's left of the current window and move what no longer fits
A quick look at what fits right now is more useful than a plan written this morning